I’m Tom Hall — a senior engineer in Burleson who has spent ten years shipping software for an airline, a telehealth platform, and my own SaaS (acquired in 2021). I build the tools your registrar and DOC wish existed: dashboards, portals, and the glue between GotSport, QuickBooks, and the spreadsheets holding your club together. The club owns everything I build.
// sound familiar?
// what I build
Built around how your business actually works — not bent to fit generic software. I scope, design, build, and hand off myself: senior-level work without the agency layer, here in DFW.
Club ops dashboards & registrar tools
Who’s registered, who’s paid, who’s missing a birth certificate or medical release — one screen the front office trusts, instead of five exports someone reconciles by hand.
↳ Shipped Breeze Airways’ ops board and airport kiosks; Refill’s platform serves 200+ practices.
Integrations & glue code
The custom layer that connects your registration platform, QuickBooks, email and text tools, and spreadsheets — so data stops getting re-typed and reports stop disagreeing.
↳ Built service integrations across airline ops systems at Breeze Airways.
Custom portals & member apps
Tryout signups, dues status, schedules, and documents in one place families can log into — instead of buried in email threads and group chats.
↳ Built Refill’s patient portal — live with well over 40,000 patients.
AI features & automation
AI-assisted answers to the same twenty parent questions, automatic dues and paperwork reminders, and drafted club comms — applied where it saves volunteer hours, not where it demos well.
↳ Head of Engineering at Refill, shipping AI-assisted telehealth tooling today.
Refill · 2026
The problem
Practices want to prescribe GLP-1 medications, peptides, and controlled substances online, but the existing telehealth platforms are too rigid and expensive for both big and small practices.
What I built
A custom telehealth prescribing platform with all the tools a practice needs to manage patients, prescriptions, and refills — plus a patient portal for intake, marketing, and secure messaging. Built on React, Node, Postgres, and AWS.
Result
Fully live with 200+ practices, well over 40,000 patients, and tens of thousands of prescriptions.
↗ The live site — refill.co// the first step
Before anyone writes code, I map how your club actually runs — registration to payouts. In one to two weeks you get:
Systems Audit
It starts with a free intro call to make sure the audit is even worth the club’s money.
// ways to work together
Systems Audit
A map of how the club runs, where volunteer time and dues leak, and a prioritized roadmap with real estimates. Yours to keep — use it with me or anyone.
Focused build
One well-scoped tool: a registrar dashboard, a dues-chasing automation, a tryout portal, or the glue between your registration platform and QuickBooks. Fixed fee, agreed up front.
Bigger build
Multi-phase work: a full club operations hub, a tournament platform, or replacing the spreadsheet stack one piece at a time.
Retainer & fractional CTO
Ongoing development from $5k/mo, or senior technical judgment on tap from $3k/mo — platform decisions, vendor quotes, and an engineer who already knows how the club runs.
// how it works
The code, the infrastructure, the data — the club’s from day one. No lock-in, and nothing held hostage in a former volunteer’s personal account when the board turns over.
No agency, no account manager, no junior devs learning on your dime. The person at the board meeting is the person writing the code — and I’m in Burleson, happy to meet at your fields.
Every phase is scoped and priced before it starts — a single number a board can approve. No hourly meter, no surprise invoices.
A decade of shipping means I’ll tell you what not to build — including when the platform you already pay for, properly configured, is genuinely good enough.
// questions owners ask
A free 15-minute call, one-on-one. You tell me how the club runs today and where the volunteer hours go; I tell you honestly whether it’s a fit and what I’d do first. If the right answer is “don’t hire me,” you’ll hear that too.
No — usually the opposite. Most of the value is in building around the platform you already use: dashboards on top of its data, automations that fill its gaps, and connections to QuickBooks and your communication tools. Almost anything with an API or an export can be connected; I’ll confirm specifics on the first call.
A map of every system the club runs on and how data actually moves between them, where volunteer time and dues are leaking, and a prioritized roadmap with honest estimates — including anything your current platform can already do that nobody has turned on. Fixed fee from $1,500, done in one to two weeks, and the document is the club’s to use with anyone.
A focused build — one well-scoped tool or integration — runs $10k–$30k over 4–6 weeks. Bigger multi-phase work runs $30k–$60k over 8–12 weeks. Every project is a fixed fee agreed up front, so the board approves a number, not an hourly meter.
It’s built for hand-off: documentation, a walkthrough, and software your non-technical volunteers actually use. Most clubs keep a small monthly retainer for fixes and improvements, but that’s optional — the point is to reduce volunteer hours, not add a system someone has to babysit.
Maybe — and if I think you can, I’ll say so on the call. AI tools are genuinely good at prototypes. Where they stall is production: payments, real family data, integrations with your registration platform, and the edge cases that show up when 800 families hit the system in registration week. That gap is exactly the work I do.
The club does — full ownership transfers, and the IP terms are spelled out in the engagement letter before any work starts. It survives board turnover, and the audit roadmap is yours even if you never hire me to build it.
Soccer is where I’m focused, but the same problems show up in volleyball, baseball, swim, and every other club sport: registration, dues, rosters, fields, and volunteers. If that’s your club, it’s a fit.
No — everything works over video. But I’m based in Burleson, and for DFW clubs the audit and working sessions can happen in person — at your office or your fields.
// let’s talk
Book an intro call — 15 minutes, no pitch. Tell me where the volunteer hours go; I’ll tell you honestly what I’d fix first. Local to DFW, so the first meeting can be at your fields.